Job No – 3096 | Executive Assistant to CEO |

Job Description

· Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary

· Manage Director’s travel arrangements (including visas/accommodation).

· Maintain records of Director’s contacts.

· Processing and drafting Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director.

· Screen calls, enquiries and requests, and deal with them when appropriate.

· Engage with teams to understand issues, challenges, update to project plans and then organise meetings to resolve them

· Proactively engage with a set of clients and try to set meetings etc

· Ensure that urgent enquiries and emerging issues are brought to the Director’s attention

· Assist Director in researching and following up with action on matters which fall within the Director’s responsibility , chasing responses, triggering follow-up action.

· Produce documents, briefing papers, reports, and presentations for the Director.

· Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers

· Assist in the preparation of agendas and capture salient points, decisions, action items and status in meetings such as Client meetings, Project Meetings

· Support the MD to manage information exchange and ensure effective communication occurs across key stakeholder groups

· Perform tasks that will free up the MD’s time

· Meet and greet visitors at all levels of seniority.

Other duties, consistent with skills and experience, as directed by the MD

Qualification – B.com , M.com
Location – Lower Parel , Mumbai
Company Sector – manufacturing and marketing Power Semiconductors, Power Electronic Equipments and Railway Transportation Equipments.